HEERF III – Text and Email Communications for Spring 2022
Notification Email Campus-wide Campaign – Emailed 1/4/22
Dear <FName Lname>,
The U.S. Department of Education (USDOE) released guidance related to HEERF emergency
grant funding to higher education institutions including the Special Funding Grants.
Our institution determined funds would be allocated to the largest number of students
possible due to impacts of COVID-19 related events. Grants are available until noon January 5th for requests up to $2000 per eligible
student. To apply, please complete the HEERF Emergency Grant Funding Request form
available on your student tab located on the Motlow Hub. Act quickly because grants
are available on a first come first serve basis until funding is exhausted. If you
have a balance with MSCC, we encourage you to apply any funds to your existing balance. (Your existing balance as of 1/4/22 was <Balance amt>)
Although you are considered qualifying based on institutional criteria, USDOE regulations
require funds be used to assist with any component of the student's cost of attendance
or for emergency costs that arise due to coronavirus, such as tuition, food, housing,
health care (including mental health care), or child care. Therefore, any emergency
grant funds disbursed to you must be used for such qualifying expenses. Your acceptance
of the funding is considered confirmation you have a qualifying expense.
Any disbursed emergency grant funds will be released to you by either refund check
or direct deposit, depending on the method you have setup with the college. However,
you may have also authorized funds be applied to an eligible outstanding balance on
a student account. A payment is not necessarily a reflection of your current student
account balance, as these funds are disbursed directly to a student in the absence
of an authorization or may not have been sufficient to cover a student's full outstanding
balance.
Our staff are available and willing to assist you with any additional questions you
may have at this time. Please do not hesitate to reach out to them at cares@mscc.edu or call (931) 393-1531 for assistance.
Happy New Year!
Sincerely,
Motlow Business Office
HEERF Emergency Grant Funding Request
The U.S. Department of Education (USDOE) released guidance related to HEERF emergency
grant funding to higher education institutions to assist students with any component
of the student’s cost of attendance or for emergency costs that arise due to coronavirus,
such as tuition, food, housing, health care (including mental health care), or child
care.
Students may complete and submit this form to request consideration for special emergency
grant funding to assist with unmet expenses that exceed any previous disbursed emergency
grant funding amount received.
Student Name: Student ID:
Address:
Telephone Number:
By signing and submitting this form, I request consideration for an emergency grant
in the amount
$ . I understand funding is contingent upon availability and will be determined by
the institution. I further understand I am confirming I have a qualifying unmet expense
according to the above guidelines and will utilize any disbursed funding to cover
my qualifying need.
A student may authorize funds be applied to an outstanding balance on a student account.
If you would like to apply funding to your student account, please complete the Student
Authorization section below.
If approved for funding, disbursed emergency grant funds will be released to you by
either applied to your outstanding balance, and/or by refund check or direct deposit,
depending on the method you have setup with the college.
Student Authorization
I hereby authorize any HEERF emergency funding be applied first to any eligible outstanding
student account balance. I understand I will only receive a refund if my emergency
grant aid exceeds my outstanding balance. Furthermore, depending on the amount of
emergency grant aid and my current balance, a balance may remain on my student account.
Student Signature: Date:
A payment is not necessarily a reflection of your current student account balance,
as these funds are disbursed directly to a student in the absence of the above authorization.
If you do not complete the authorization, and have a current balance due to the institution,
the balance is not paid by this emergency funding.
Student Signature: Date:
Thank you,
Motlow State Community College
Subject Line: HEERF Emergency Grant Funding Update
Dear <student name>,
The U.S. Department of Education (USDOE) released guidance related to HEERF emergency
grant funding to higher education institutions. You are receiving <amount> in HEERF
Emergency Grant Funding being disbursed on January 21, 2022. Your Spring 2022 class
schedule is secured.
If you have direct deposit, funds will be deposited in your bank account within two
business days. If you did not elect direct deposit, a check will be mailed to the
address on file in your MyMotlow account.
STEPS TO SETUP DIRECT DEPOSIT REFUND
- Log into your MyMotlow account
- Select the Student tab
- Select Student Account
- Select Setup Direct Deposit
- Select Continue (If prompted for your Motlow ID and PIN, your session has timed out.
Please completely exit the internet browser and start the process over)
- Select the Electronic Refunds option (If needed, complete the two-step verification
enrollment process. Once verification is complete select the Refunds tab)
- Select the Set up Account button
- Enter Passcode received for verification
- Select Verify box
- Fill out Bank Account Information
- Select Continue
- Read agreement & click on the box beside I Agree
- Select Continue
Although you are considered qualifying based on institutional criteria, USDOE regulations
require funds be used to assist with any component of the student’s cost of attendance
or for emergency costs that arise due to coronavirus, such as tuition, food, housing,
health care (including mental health care), or child care. Therefore, any emergency
grant funds disbursed to you must be used for such qualifying expenses. Your application
for funding completed in the student portal confirms you have a financial need due
to COVID-19.
Our staff are available and willing to assist you with any additional questions you
may have at this time. Please do not hesitate to reach out to them at CARES@mscc.edu
or call (931) 393-1531 for assistance.
Stay safe!
Sincerely,
Motlow Business Office
Notification Email Campus-wide Campaign – Emailed 3/28/22
Dear <STUDENT_NAME>,
The U.S. Department of Education (USDOE) released guidance related to HEERF emergency
grant funding to higher education institutions to assist students with any component
of the student’s cost of attendance or for emergency costs that arise due to coronavirus,
such as tuition, food, housing, health care (including mental health care), or child
care.
HEERF funds are emergency grants and do not require repayment. Students may request
funding by following the steps below.
- Login to MOTLOWHUB.
- Click the MyMotlow icon to login to Banner self-service.
- Click the Personal Information link if you are not directed there.
- Click ‘Answer a Survey’ link.
- Complete the HEERF III survey questions.
- Question 1 allows you to request assistance.
- Question 2 allows you to authorize the aid apply to your student account prior to
any refunding.
Award amounts vary and are based on the number of applications received and amount
of available funding. Pell Grant eligibility status is also considered to meet USDOE’s
requirement to prioritize students in exceptional need. The Spring 2022 term survey
will remain open until noon March 30th with funds planned to be disbursed on April
1st according to the method you have selected on your MyMotlow. Students requesting
assistance must do so by this date and time. If you have any questions, please contact
cares@mscc.edu or call (931) 393-1531 for assistance.
Thank you,
Motlow State Community College
Notification Email Campus-wide Campaign – Emailed 3/30/22
Subject Line: HEERF Emergency Grant Funding Update
Dear <student name>,
The U.S. Department of Education (USDOE) released guidance related to HEERF emergency
grant funding to higher education institutions. You are receiving <amount> in HEERF
Emergency Grant Funding being disbursed on April 1st. If you have direct deposit,
funds will be deposited in your bank account within two business days. If you did
not elect direct deposit, a check will be mailed to the address on file in your MyMotlow
account.
Our institution determined funds would be allocated to the largest number of students
possible due to impacts of COVID-19 related events. Pell eligible students received
priority funding. However, based on our institution’s determined criteria, certain
non-Pell eligible students were also considered eligible for funding. Any disbursed
emergency grant funds will be released to you by either refund check or direct deposit,
depending on the method you have setup with the college. However, a student may have
also authorized funds be applied to an eligible outstanding balance on a student account.
A payment is not necessarily a reflection of your current student account balance,
as these funds are disbursed directly to a student in the absence of an authorization
or may not have been sufficient to cover a student’s full outstanding balance.
Although you are considered qualifying based on institutional criteria, USDOE regulations
require funds be used to assist with any component of the student’s cost of attendance
or for emergency costs that arise due to coronavirus, such as tuition, food, housing,
health care (including mental health care), or child care. Therefore, any emergency
grant funds disbursed to you must be used for such qualifying expenses. Your application
for funding completed in the student portal confirms you have a financial need due
to COVID-19.
Our staff are available and willing to assist you with any additional questions you
may have at this time. Please do not hesitate to reach out to them at CARES@mscc.edu or call (931) 393-1531 for assistance.
Stay safe!
Sincerely,
Motlow Business Office
