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Records Retention

Motlow State follows the records retention schedules set forth by the State of Tennessee Records Management Division, as approved by the State's Public Records Commission. To comply with the procedures and requirements of the State Records Management Division, as well as the State Public Records Commission, Motlow has established the following:

  • Designation of a Records Officer
  • Records Coordinators for each College Division/Department
  • Annual records destruction event
  • Records destruction procedures
  • A proprietary, College Records Management Database
  • Annual Records Management Training
  • Annual updates to Motlow Policy, as needed

For additional information regarding records retention schedules, or for assistance with questions regarding records destruction or records maintenance, please Tracy Boatman at or 931-393-1538. 


Department Contact Name Email Address Phone Number
Academic Affairs Daisy Martinez 931-393-1700
Advanced Robotics Larry Flatt 931-393-1720
Business Office Lisa Myers 931-393-1611
Community Relations Christy Glenn 931-393-1647
External Affairs Terri Bryson 931-393-1688
Facility Services Steven Daubs/Angela Maxey 931-393-1630
Financial Aid Joe Myers, Jr 931-393-1557
Foundation Phyllis Daniel 931-393-1543
High School Initiatives Sally Pack 931-668-7010 ext. 2133
Human Resources Brian Rowe 931-393-1544
Institutional Effectiveness and Academic Technology Michelle McEwen 615-220-7878
Office of the President Tracy Boatman 931-393-1538
Public Safety Ray Higginbotham 931-393-1737
Student Success Michelle McEwen 615-220-7878
Technical Operations Ann Messer 931-393-1606
Workforce and Community Development  Joy Rich  
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