Technology Advisory Committee Policy : 6:10:00:07

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February 20, 2007; approved by the Leadership Council on October 28, 2016; effective date: October 28, 2016 (Renamed Institutional Oversight Committee in 2020) 

Revised: October 18, 2024; May 31, 2026 

Institutional Oversight Committee Approved: June 24, 2026 

President’s Cabinet Approved: July 14, 2026 

Effective Date: October 28, 2016; July 14, 2026 

I. MISSION

The mission of the Technology Advisory Committee is to ensure, through an advisory role, that Motlow State Community College (Motlow State) achieves its instructional and non-instructional goals by providing recommendations for the most efficient and effective use of technology and related support services.  The committee will work to: 

  1. Promote collaboration and teamwork throughout Motlow State relating to technology in order to meet the common goal of providing students the best possible learning experiences utilizing technology. 
  2. Bring together all departments of Motlow State to share ideas and promote collaboration on technology projects. 
  3. Work together to establish a publicly accessible technology knowledge base of all information systems utilized by Motlow State constituents. 
  4. Make policy recommendations to leadership regarding information technology. 
  5. Address academic technology needs of faculty and students. 
  6. Organize multi-department technology training sessions for faculty and staff. 
  7. Annually draft and recommend Technology Access Fee (TAF) budget and expenditures (via TAF sub-committee). 

II. MEMBERSHIP

  1. The committee membership will include the following: 
    1. Chief Information Officer (Chair) 
    2. Deputy Chief Information Officer (Vice Chair)  
    3. Executive Director of Academic Technology 
    4. Director of Enterprise Applications or designee  
    5. Executive Vice President of Academic Affairs or designee  
    6. Executive Vice President of Student Success or designee  
    7. Executive Vice President of Business and Finance or designee  
    8. Two faculty members appointed by the Faculty Council (two-year term limit) 
    9. Executive Administrator to the President or designee 
    10. Executive Vice President of Workforce and Community Development or designee 
    11. Student representative (1-yr term) appointed by the Director of Student Life and Activities  

B. TAF Sub-Committee membership will include the following: 

    1. Chief Information Officer (Chair) 
    2. 3.Chief Information Officer (Vice Chair) Deputy 
    3. Director of User Services of designee 
    4. 4.Executive Director of Academic Technology 
    5. 5.Executive Vice President of Academic Affairs or designee 
    6. Executive Vice President of Student Success or designee. 
    7. Two faculty members appointed by the Faculty Council (two-year term limit) 
    8. Two faculty members appointed by the Faculty Council (two-year         term limit). 
    9. Student representative (1-yr term) appointed by the Director of  Student Life and Activities    

III. RESPONSIBILITIES

The committee may meet quarterly (or as needed, determined by the committee) to conduct business, except for the TAF meeting to discuss and approve TAF expenditures, which will be conducted annually.

  • All minutes of all meetings will be recorded. 
    • Copies of minutes will be distributed to committee members and other appropriate offices on campus.
  • A sub-committee can be established if the need arises in order to collaborate on projects or issues.
    • Copies of minutes will be distributed to the full committee.
  • The Chief Information Officer will forward the committee’s recommendations to the Executive Vice President of Business and Finance.
  • The committee’s recommendations will be presented to the President by the Executive Vice President of Business and Finance for a final decision by the President.  

Sources

History

IT policies require annual review as of 2021. 

April 24, 2012; approved by the Leadership Council on September 2, 2016; effective date: September 2, 2016; Leadership Council was replaced by Institutional Oversight Committee (IOC) in 2020 

Revised: November 5, 2024; May29, 2026 

Institutional Oversight Committee Approved: September 17, 2021; June 24, 2026 

President’s Cabinet Approved: September 7, 2021; July 14, 2026 

Effective Date: September 2, 2016; September 17, 2021; July 14, 2026