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Access to Surveillance Camera Footage Policy : 1:08:00:01

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PURPOSE

The purpose of this policy is to establish guidelines for access to Motlow State Community College’s (MSCC’s) recorded surveillance camera footage.

I. LIMITED ACCESS

  1. Access to MSCC’s surveillance cameras and any associated stored data shall be limited to the Director/Assistant Director of Public Safety and Security and to the Director of Technical Operations, or to a designee of the Director of Public Safety and Security.
  2. Access to any other individuals will be granted only if approved by TBR legal representatives.

II. ACCESS WINDOW

  1. The availability of surveillance footage will be limited to a two-hour window at a single specified camera location unless extenuating circumstances require longer.
  2. The increase of the access window or the addition of camera locations will be granted only if deemed appropriate by the Director/Assistant Director of Public Safety and Security or by TBR legal representatives.
  3. Video footage will be retained by MSCC in accordance with TBR policy Records Retention and Disposal of Records (Formerly G-070) : 1.12.01.00 (Formerly G-070).

III. HOW TO REQUEST ACCESS

  1. Employees or students may request via email that the Director or Assistant Director of Public Safety and Security review camera surveillance footage. Requests from employees or students should come from an official MSCC email address.
  2. Granting of the request will be made at the discretion of the Director/Assistant Director of Public Safety and Security.
  3. Law enforcement requests to access camera surveillance footage must be accompanied by a legal subpoena.
  4. Requests should include a designated two-hour surveillance window and a specified camera location.

Sources

History

November 15, 2012; approved by the Leadership Council on June 21, 2016; effective date: June 21, 2016; Leadership Council replaced by Institutional Oversight Committee (IOC) in 2020.

Revised Date: February 7, 2022

President’s Cabinet Approved Revisions: May 26, 2022

IOC Approved Revisions: June 22, 2022

Responsible Party

Director of Public Safety and Assistant Director of Public Safety

 

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