Course Development and/or Curriculum Change Policy : 2:10:02:00

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Responsible Officers: Department Leads
Responsible Executive: Executive Vice President for Academic Affairs

I. PURPOSE

The Academic Affairs Committee welcomes new course proposals and other recommendations for curriculum change for committee action.  To expedite committee business, the following guidelines should be followed in placing an item on the meeting agenda. 

II. INITIAL NEW COURSE APPROVAL

A. Submit the “New Course Approval Request”  

  1. Prior to formally proposing a new course to Motlow’s inventory, the author must first obtain approval from the Department Dean and the EVPAA. 
  2. The author, department lead, and department dean shall discuss the need for and feasibility of the proposed course. 
  3. If the dean approves, the author submits a formal rationale for the course to the department dean and department lead. 
  4. The department lead forwards the rationale to the department faculty seeking approval. 
  5. If approved, the department lead helps the author submit the dynamic Approval Request form (See Appendix 1). The Approval Request submission includes the author’s rationale for the course and the documented support of the department faculty. The request moves from the department dean to the VPAA to the EVPAA for approval. 
  6. If approved, the department lead assists the author with the “Course Proposal Form” described in section III. 

III. SUBMITTING NEW COURSE PROPOSALS 

    1. Launch a new “Course Proposal Form” from Curriculog and provide the following information: 
      1. Course number; 
      2. Complete course title; 
      3. Complete catalog description with necessary prerequisites; 
      4. Credit hours; 
      5. Student Learning Outcomes; 
      6. Course Objectives; 
      7. Need for the course and its place in the curriculum; 
      8. Transferability; and 
      9. Textbook choice, if known. 
  2. Launch a new Course Proposal in Curriculog 
      1. Obtain Department Lead and Dean approval. 
      2. Obtain the approval from the Executive Vice President for Academic Affairs (EVPAA). 
      3. Academic Affairs Committee Meetings are scheduled periodically throughout the year. Provide a copy of the above for each member of the Committee to the   Committee Chair as possible in advance of the meeting date. 

III. RECOMMENDATIONS FOR CURRICULUM CHANGE

    1. Submit the “Recommendation for Catalog Revision” form through Curriculog. 
    2. Prepare in writing as much background information as possible to explain the desired curriculum change for the Academic Affairs Committee to review. 
    3. Obtain Department Lead and Dean approval. 
    4. The Department Lead will submit the form to the Academic Affairs office to be placed on the Academic Affairs Committee agenda. 
    5. All new courses and changes to the curriculum must be approved by the EVPAA. 

SOURCES

HISTORY

January 12, 2009; approved by the Leadership Council on December 9, 2016   

Revised: January 15, 2023; April 21, 2026  

Faculty Council Approved: March 23, 2023; April 24, 2026 

Institutional Oversight Committee Approved: June 1, 2023; June 24, 2026 

President’s Cabinet Approved: June 12, 2023; July 14, 2026 

TBR Academic Affairs Approved: August 16, 2023; TBD Under Review  

Effective Date: January 1, 2017; August 16, 2023; July 14, 2026 

Reviewed by Responsible Executive: February 20, 2026; April 21, 2026