Business Continuity Plan Management Policy : 4:10:12:00

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Responsible Executive: Executive Vice President for Business and Finance 

I. PURPOSE

Through the adoption of Business Continuity Management best practices, Motlow State Community College (Motlow State) will further achieve its strategic planning priority to preserve the institutional financial health by ensuring that critical business and teaching outcomes are not compromised by a major disruptive event. 

II. POLICY

  1. This policy will ensure that Motlow State will meet its obligation to: 
    1. Establish a Business Continuity Plan (BCP) that ensures business continuity for every Motlow State division and department. 
    2. Annually review the Risk Assessment including periodic maintenance of the Business Impact Analysis. 
    3. Periodically update the BCP to ensure the currency of information and response strategies. 
    4. Undertake exercises for training and evaluation purposes of the BCP every year or within three months of any major operational or system changes that will have a material effect on the contingency strategy of any Motlow State department. 

III. MANAGEMENT RESPONSIBILITIES

  1. Motlow State administrators must ensure that the key functions, for which they have responsibility, are able to continue following major disruptive events and that arrangements are in place to achieve this.
  2. This requires the proactive development and maintenance of business continuity planning within their division or department.
  3. Administrators are expected to encourage the active participation of staff in business continuity issues and must ensure that key personnel are able to perform competently during a major disruptive event.
  4. Administrators must:
    1. Complete, or review and update, an annual Risk Assessment and Business Impact Analysis.
    2. Manage risks in accordance with this policy.
    3. Ensure that the BCP in their division or department is exercised on schedule.

Sources

History

Approved by the Leadership Council on October 19, 2018 (Renamed Institutional Oversight Committee) 

Revised: October 21, 2024; May 29, 2026 

Institutional Oversight Committee Approved: June 24, 2026 

President’s Cabinet Approved: July 14, 2026 

Effective Date: October 19, 2018; July 14, 2026